Peg/Polly Pavilion Rental Agreement Form
Camp Pioneer – Beverly, WV

  • Contact Information

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • Event Information

  • Camp Site Rental Rules:

  • • Day Use rental includes access to the facility at 7 AM until 10 PM the day of rental, unless otherwise arranged.
    • Kitchen rental includes use of cooking/serving utensils and appliances only. Excludes use of food items, dry goods, paper products and pantry items. Kitchen rentals require event insurance. See addendum #6.
    • All kitchen staff must have a current Food Handler's Permit.
    • A $25 fee will be charged to all event vendors. 4H groups will be exempt from this charge.
    • A $2 per person fee will be charged when a commercial outside caterer is utilized.
    • A discounted daily rate of $35 is applied for access to set up after 6 PM the day before or clean up before 10 AM the day after the event.
    • Events that include an entry fee, livestock, and competitions, operated for profit or include activities beyond a simple gathering must provide proof of event insurance.
    • Events expecting attendance over 250 must provide parking attendants at the renter's cost.
    • Additional cleaning fees at $20 / hour may be applied for large events or failure of the renter to clean-up. The Camp Manager or designated staff member will approve acceptable clean-up.
    • No smoking at any time in any building.
    • Camp provides basic seasonal decorations. Event decor must be provided and set by the renter. Nails, tacks, heavy tape and staples prohibited. Use only non-damaging hanging supplies.
    • Stalls in the barn must be cleaned and striped to the ground surface prior to leaving or a $20 per stall cleaning fee will be assessed to the renter. Renter must provide all shavings. Used shavings may be disposed of in the designated area.
    • Overnight camping (tent, car or camper) or lodging is available at an additional fee.
    • 100% Pre-payment is required for amounts less than $100. All others require $100 deposit to secure rental for that Day. Make check payable to Randolph County Park & Recreation Board.
    • Cancellations must be received 30 days prior to the event to avoid a 50% loss of the deposit. Cancellations must be submitted in writing to the Camp Manager.
  • Fees

  • The Randolph County Park and Recreation Board, it's employees or board members will not be liable for injury, or personal articles, lost, damaged or stolen.
  • Date Format: MM slash DD slash YYYY